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JGRLS Employment
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Admin: HR Manager
Admin: Assistant Director / Branch Services
Branch Custodian
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Professional:
Regional Administration Human Resources Manager -- Adobe PDF Application
(F/T SALARIED)
Open until filled: Dec. 2020
The Human Resources Manager (HR Manager) provides strategic leadership while maintaining and enhancing the Jackson-George Regional Library System’s human resources by planning, implementing, and evaluating employee relations and human resource policies, programs, and practices. The HR Manager performs and manages projects, annual plans, and daily activities to ensure the library system meets or exceeds agreed upon goals and objectives. These goals and objectives include the hiring of qualified applicants; performance evaluation processes; performance improvement and disciplinary procedures; accurate interpretation of polices and applicable laws; and compensation. The HR Manager must maintain accurate records regarding personnel and employment. The employee holding this position will, through open and continuous channels of communication, complete all job duties and responsibilities effectively and efficiently. The employee holding this position is expected to possess the knowledge, skills, and abilities needed to complete all assigned duties accurately and in a timely manner.
Must be knowledgeable of federal, state, and local laws pertaining to human resources and be able to use sound judgment to apply these laws appropriately on behalf of the library system.
Candidates for this position must (1) complete application for employment, and (3) provide college/university transcripts.
The employee holding this position is subject to an initial nine-month probationary period for new employees and a three-month probationary period for promoted employees. During the probationary period, performance evaluations will be conducted by the Director periodically. Thereafter, performance evaluations are conducted annually by the Director.
Required Qualifications, Skills, and Abilities:
1. Bachelor’s degree in Human Resources Management or related field. Certification is a plus.
2. Requires a minimum of three years of demonstrated successful human resources experience relative to listed duties. Experience in a public agency preferred. Extensive experience in employee relations, talent acquisition, policy development and review, and familiarity with payroll processes.
3. Knowledge of employment and other related federal, state, and local laws.
4. Work with managers and supervisors in following personnel policies and procedures.
5. Willingness and ability to maintain confidentiality of library records, personnel records and library business.
6. Ability to effectively interface with the Director, administrative and professional personnel, other library employees and library trustees.
7. Ability to provide courteous, friendly, and energetic service at all times.
8. Requires a valid driver’s license and a reliable vehicle.
9. Ability to communicate effectively in both a written and oral format. Ability to effectively use Microsoft Office products. Ability to work as a productive member of a team.
10. The person holding this position must have the ability to hear, bend, stoop, push, pull, squat, crouch, reach above shoulder level, and lift and move objects up to 25 pounds.
Duties and Responsibilities:
1. Recommend, develop, implement, administer, and maintain library system personnel policies and procedures, ensuring compliance with federal, state, and local regulations.
2. Develop and maintain up-to-date job descriptions for all positions, updating job requirements as necessary.
3. Assure equity in assignment of salaries and hourly wages as appropriate. Accurately apply both cost of living and merit raises as instructed, per board approval.
4. Maintain the library system’s performance management system with great attention to detail and accuracy.
5. Administer all employee benefit programs and inform employees of benefits on a consistent basis. Recommend revisions of benefit programs to management as needed. Direct the processing of benefit claims; conduct educational programs on benefit programs. Coordinate Open Enrollment for library system staff. Consult with employees as needed to resolve benefit issues. Maintain working knowledge of Public Employment Retirement System of Mississippi (PERS).
6. Coordinate all leaves of absence, both sick and annual leave, ensuring compliance with library personnel policies and federal, state, and local laws.
7. Interpret personnel policies and procedures for staff members; investigate and review disciplinary actions and advise management on proper courses of action. Work with staff members to resolve employee concerns; keep Director apprised of all key personnel issues. Train managers and supervisors to coach and discipline employees and monitor all sensitive situations. Work with managers to create Personnel Improvement Plans as needed.
8. Participate as a contributing member of the Management Team.
9. Maintain personnel records and legal compliance for record retention or HR files.
10. Develop and maintain a recruiting and interviewing program. Select top applicants to be submitted to Director. Work with Staff Development Coordinator to conduct a successful on-boarding program. Counsel managers and members of administration on appropriate candidate selection. Conduct and analyze exit interviews.
11. Work to maintain employee work attendance and retention.
12. Coordinate employment recognition activities and special events.
13. Ensure legal compliance by monitoring and implementing applicable human resource federal and state requirements; maintaining records and documentation, represent the organization at hearings as needed, consulting with legal counsel.
14. Develop and maintain a professional relationship with local HR professionals, including Jackson County Human Resources representatives.
15. Provide leadership, direction, and support to all staff. Act as employee advocate as necessary. Resolve issues between individuals or departments as needed. Cultivate a culture of problem-solving within the organization.
16. Cross-train and assist with payroll processing. Work closely with Business Manager on benefits issues, hires, and terminations.
17. Submit monthly Personnel Report of candidates for hire and monthly activities for Director and Board of Trustees.
18. Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications, establishing professional networks; and participation in professional societies.
19. Other duties as assigned.
Required Qualifications, Skills, and Abilities:
1. Bachelor’s degree in Human Resources Management or related field. Certification is a plus.
2. Requires a minimum of three years of demonstrated successful human resources experience relative to listed duties. Experience in a public agency preferred. Extensive experience in employee relations, talent acquisition, policy development and review, and familiarity with payroll processes.
3. Knowledge of employment and other related federal, state, and local laws.
4. Work with managers and supervisors in following personnel policies and procedures.
5. Willingness and ability to maintain confidentiality of library records, personnel records and library business.
6. Ability to effectively interface with the Director, administrative and professional personnel, other library employees and library trustees.
7. Ability to provide courteous, friendly, and energetic service at all times.
8. Requires a valid driver’s license and a reliable vehicle.
9. Ability to communicate effectively in both a written and oral format. Ability to effectively use Microsoft Office products. Ability to work as a productive member of a team.
10. The person holding this position must have the ability to hear, bend, stoop, push, pull, squat, crouch, reach above shoulder level, and lift and move objects up to 25 pounds.
Primary work site for this Regional Library System position is the JGRLS Headquarters facility located at 3214 Pascagoula St. in Pascagoula, MS.
This position is a full-time, 37.5 hour per week, salaried position. Normal work schedule is 8:30 a.m. until 5:00 p.m. (with 60-minute lunch period) Monday through Thursday and 8:30 a.m. until
4:00 p.m. on Friday. The employee’s work schedule may vary from time-to-time contingent on the needs of the Director and the Library System.
Employee is eligible for 100% Board approved employee benefits.
The position of Human Resources Manager is classified as “exempt” under the provisions of the Fair Labor Standards as defined by Regulations, 29 CFR Part 541.
The employee holding this position must (1) meet employment eligibility requirements as set forth in the Immigration Reform and Control act of 1986 and the implementing regulations, (2) read, understand and sign the System’s personnel policies, (3) read, understand and sign the System’s drug free work-place policy and (4) read, understand and sign other system policy and procedure statements pertinent to this position.
____________________________________________________________
Professional:
Regional Administration Librarian IV
Assistant Director - Branch Services -- Adobe PDF Application
(F/T SALARIED)
Open until Filed
Serving as a member of upper level management for the library system, the Assistant Director-Branch Services is responsible for (1) monitoring all branch library operations, making recommendations for improved services and programming, (2) providing direct management of assigned Branch Managers and Administrative Staff, and (3) working with the Director and Assistant Director- Collection Management Services to provide leadership and oversite for library system operations, and (4) providing administrative support to the Director. Work is performed in accordance with the Jackson-George Regional Library System (JGRLS) approved policies and procedures.
The employee holding this position will, through open and continuous channels of communication, complete all job duties and responsibilities effectively and efficiently. The employee holding this position is expected to possess the knowledge, skills, and abilities needed to complete all assigned duties accurately and in a timely manner.
Candidates for this position must (1) complete application for employment, and (2) provide college/university transcripts.
The employee holding this position is subject to an initial nine-month probationary period for new employees and a three-month probationary period for promoted employees. During the probationary period, performance evaluations will be conducted by the Director periodically. Thereafter, performance evaluations are conducted annually by the Director.
A. Minimum Qualifications:
1. Master’s Degree in Library/Information Science from an ALA accredited program.
2. Three to five years paid professional work experience in a public library, including significant management experience, success with public library programming, collection management, and customer service.
3. Ability to effectively interface with Library executive, professional, administrative, other Library employees, and Library trustees.
4. Ability to maintain confidentiality of library records, personnel records, and library business.
5. Must possess high level of organizational and planning skills.
6. Effective verbal and written communication skills.
7. Working knowledge of Microsoft Office or other comparable software.
8. Must possess a willingness to stay current with trends and changes in library services and programming.
9. Must be progressive in the implementation of public library programming and services.
10. Valid driver’s license and reliable vehicle.
B. Knowledge, Skills, and Abilities:
1. Knowledge of principles, practices, and procedures applicable to professional public librarianship and skills needed in applying this knowledge to the workplace.
2. Work with managers and other supervisors in following personnel policies and procedures.
3. Ability to effectively supervise assigned branch managers and library system administrative staff, including hiring, training, evaluating, and making informed and fair decisions in areas of motivation, commendation, performance reviews, correction, and discipline as needed.
4. Knowledge of, and ability to use Microsoft Office, Excel or other comparable software.
5. Ability to successfully navigate and use the Internet.
6. Ability to learn and use automated library system.
7. Ability to assume responsibility for the initiation and completion of job tasks without direct day-to-day supervision.
8. Effective communication skills, including oral, written and telephone skills.
9. Ability to maintain confidentiality of library records, personnel records and library business.
10. Ability to work in a team atmosphere with Director and Assistant Director-Collection Management Services, to provide system-wide leadership and governance.
11. Ability to provide courteous, friendly, and energetic service at all times.
12. The person holding this position must have the ability to hear, bend, stoop, push, pull, squat, crouch, reach above shoulder level, and lift and move objects up to 25 pounds.
C. Duties and Responsibilities:
1. Staff Management:
• Hire, train, supervise, and motivate assigned Branch Managers and other Administrative Staff.
• Work with assigned staff to maintain effective and high performance in the operations of respective branches or departments.
• Coordinate with Staff Development Coordinator to provide needed training for assigned staff as required or recommended.
• Conduct annual or probationary reviews as required.
• Apply relevant JGRLS personnel policies and procedures as required.
2. Branch Staffing:
• Maintain adequate staff at branches through management of staff assigned as floater status.
• Work with supervisors/managers to borrow other staff as needed for optimum distribution of staff throughout system on a daily basis.
3. Reports:
• Make monthly reports to the Library Director and JGRLS Board of Trustees.
• Compile and report to the Library Director quantity statistics for all eight branches.
• Compile and report to the Library Director the annual MLC report and the in-house Year-End report.
• Assist the Director with administrative day-to-day library operations in the system as needed.
• Service as Acting Branch Manager as needed.
• Work with managers in providing proper coaching and advising as needed in dealing with various personnel issues and problems as they arise.
• Submits recommendations and/or drafts for new policies, services, and procedures to the Director.
• Required to travel to branch libraries in the system on a regular basis.
• Check suggestion boxes in branch libraries on a regular basis.
• Attend relevant conferences, meetings, training sessions, and other professional events as required.
• Maintain membership in professional organizations and attend regional conferences regularly.
• May serve as Acting Director in the absence of the Director and Assistant Director-Collection Management Services.
4. Branch Development:
• With Director’s approval, develop, implement, and maintain a sound plan of customer service throughout all branches of the library system.
• Work with Staff Development and Training Coordinator and Human Resources Manager to create and implement an employee training process that ensures quality customer service skills.
• Evaluate, on an ongoing basis, customer service in all branches and in each area of service.
• Identify areas of weakness regarding customer service and work with Branch Managers, Library Director and or Assistant Director-Collection Management Services to recommend needed training, changes, or corrections.
• Coordinate avenues of public input to evaluate services at all branches, including but not limited to customer comment boxes and user surveys.
• Assist Branch Managers and personnel with program planning and implementation.
• Chair and participate in appropriate committees as assigned.
• Work with Assistant Director-Collection Management Services to provide relevant collection statistics and reports in order to provide quality library materials for JGRLS patrons.
5. Additional Duties:
a. Back-up
• Cross trained and qualified to back-up duties/responsibilities for Business Manager, Purchasing Agent and provide receptionists if staff is absent. Play a major role in training any new staff in these positions as personnel changes occur.
• Cross trained and qualified to provide assistance, back-up as needed, and input to Administrative Assistant in regard to monthly statistics (branch/system wide) and other statistical information as necessary.
b. Other
• Serve on several committees and teams during the year, i.e., Tech Team, Volunteer Reception, Personnel Committee (chair) and ALPHA committee (chair).
• On Team A when it comes to any need for emergency response by library system, along with Director, Assistant Director-Collection Management Services, Technology Manager and Purchasing Agent.
• Write and submit grant proposals with Director’s approval and review.
• Enter all new official forms, policies, procedures developed by JGRLS, including those approved by the JGRLS Board, on our master online authority file for and serve as chair of the authority file committee when required.
• “Go to person” for Director for information needed from and/or sent out to any staff or system-wide in her absence with other Assistant Director.
• Perform other duties as needed.
Primary work site for this Regional Library System position is the JGRLS Headquarters facility located at 3214 Pascagoula St. in Pascagoula, MS.
This position is a full-time, 37.5 hour per week, salaried position. Normal work schedule is 8:30 a.m. until 5:00 p.m. (with 60-minute lunch period) Monday through Friday. The employee’s work schedule may vary from time-to-time contingent on the needs of the Director and the Library System.
Employee is eligible for 100% Board approved employee benefits.
The position of Librarian IV Assistant Director-Branch Services is classified as “exempt” under the provisions of the Fair Labor Standards as defined by Regulations, 29 CFR Part 541.
The employee holding this position must (1) meet employment eligibility requirements as set forth in the Immigration Reform and Control act of 1986 and the implementing regulations, (2) read, understand and sign the System’s personnel policies, (3) read, understand and sign the System’s drug free work-place policy and (4) read, understand and sign other system policy and procedure statements pertinent to this position.
____________________________________________________________
Open until filled, 2020
Position: Custodian I -- Application (Adobe PDF)
Location(s): Moss Point Library -- St. Martin/Vancleave
Salary: $20,283.05 with benefits including health insurance.
Hours: Five 8:30-5 Shifts (Monday-Friday). Normal work schedule may include day, evening and Saturday shifts. 37.5 hour work week.
Minimum Qualifications:
- High school diploma or equivalent.
- Must have dependable transportation to and from work.
- Two years paid full-time custodial work experience.
- Knowledge of basic cleaning and maintenance supplies, equipment and techniques.
- Ability to lift, push and pull heavy furniture, equipment, moveable walls, etc.
- Valid driver’s license.
- Eligible for coverage under the Library’s vehicle liability/uninsured motorist insurance policy.
Duties: Clean entire facility including areas used by staff, storage areas and meeting rooms. Tasks include sweeping, vacuuming, mopping, waxing & buffing floors, dusting furniture, changing light bulbs; maintaining the exterior of the building and parking areas & basic grounds maintenance, i.e., removing litter, sweeping sidewalks, etc. Monitor environmental controls. Assist with meeting room setup.
Mandatory knowledge tests will be given by appointment at the Pascagoula Public Library.
An Equal Opportunity Employer.
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-Library Employment Guidelines:
Most jobs follow these general guidelines: Under the direction and supervision of the Branch Manager and or his/her designee, employees holding part-time hourly positions assist other library personnel in completing certain tasks necessary for the efficient and effective access to and use of the library's collections of resources and services.
Work is performed in accordance with Regional Library Board of Trustees' approved policies and procedures and other directives as issued by the Branch Manager and Director.
Employees holding these positions will, through open and continuous channels of communication, complete all job duties and responsibilities accurately and in a timely manner. All employees are expected to possess the knowledge, skills, and abilities needed to complete all assigned duties and responsibilities.
All candidates for open positions must complete:
(1) Application for Employment
(2) Supplemental Application
(3) Various testing - depending on position sought
