JACKSON-GEORGE REGIONAL LIBRARY SYSTEM

www.jgrls.org

 

MONTHLY MANAGERŐS MEETING

Pascagoula Public Library CLIC Lab

November 14, 2012

1:00 – All Managers Meeting

2:00-eReader Training Session

 

1.             CALL TO ORDER / ROLL CALL

2.             ASSISTANT DIRECTOR – St. Amant       

a.     Building Maintenance Help Desk

b.     TV Monitor & Cable Drop Help Tickets

c.      Patron Initiated ILL Requests and NCIP

3.             AGENDA ITEMS:

a.   Staff Development and Training: Beatty

á     Additional Training for LS2 Pac

b.   East Central Library Branch Manager: Barlow

á     Jackson County Fair

c.   St. Martin Library Branch Manager: Zuleeg

á     Money Smart Week

d.   Technical Services: Woods

á      Discarding

 

4.             ANNOUNCEMENTS

á      Thanksgiving Holiday, November 22-24, 2012, Libraries Closed

á      Regional Board Meeting, November 27, 2012, 1:00 p.m. (PG)

á      Tech Team, November 29, 2012, 2:00 p.m. (PG)

á      ManagerŐs Christmas Meeting, December 12, 2012, 11:30 a.m.-2:30 p.m. (PG)

5.             ADJOURNMENT

 

 

 

 

JACKSON-GEORGE REGIONAL LIBRARY SYSTEM

 

ManagerŐs Meeting Minutes

November 14, 2012

1:00 --All Branch ManagerŐs Meeting

2:00--eReader Training Session

Pascagoula Public Library

 

  1. CALL TO ORDER/ROLL CALL — Alisa St. Amant, Rebecca Wheeler, Helen Barlow, Janet Beatty, Jamie Elston, Randy Smith, Stacey McElroy, Janis Zuleeg, Cindy Winters, Rex Bridges, Yvonne Parton. Faith Garbin, Bethany Carlisle, Cheryl Rupp and Dana Woods.

     2.  ASSISTANT DIRECTOR—St. Amant  

a.     Building Maintenance Help Desk – Building maintenance and help desk tickets are now going to Cheryl Rupp, Purchasing and to Alisa.  This should help speed up the monitoring with two people checking it.  The time is wrong on the website and OS Ticket is trying to resolve it now.

b.     TV Monitor & Cable Drop Help Tickets – If you havenŐt turned in a building maintenance ticket for your cable you need to turn one in so that we can proceed with getting your cable installed.  If there are any problems that you are aware of, please state that on the ticket.

c.      Patron Initiated ILL Requests and NCIP – TLC and Autographics performed NCIP testing on Monday, November 12.  The testing was successful and as soon as we are ready, Autographics will turn NCIP on.  Once it is turned on, Branch staff will need to be aware that ILL procedures will change slightly:  patrons who wish to use ILL services will need to have a valid library card and registered in Agent.  A decision will have to be made as to who will register ILL patrons.  It was suggested that ILL training could be conducted on December 12 prior to the Holiday lunch.     

3.    AGENDA ITEMS     

a.   Staff Development and Training: Beatty

á      Additional Training for LS2 PAC – Carol wanted me to poll the managers to see if any additional training was needed for the LS2 Pac.  It was requested to send the video webinar on the LS2 Pac to the managerŐs to use and then to train staff.

b.   East Central Library Branch Manager: Barlow

á      Jackson County Fair - The JGRLS booth at the Jackson County Fair was quite successful. Staff and volunteers worked at the booth for a total of 170 hours and 3836 people stopped by during the week. All branches participated with staffing and providing candy to hand out to passers-by. Rex did an outstanding job of signage for the booth as well as keeping stock of flyers and bookmarks to give away. We are already making plans for the next year with only minor changes in view. If you have recommendations for the upcoming year, please let Rex or Helen know.  

            c.   St. Martin Library Branch Manager: Zuleeg

á      Money Smart Week - This is a great partnership with the American Library Association and involves collaboration with a trusted partner, the Federal Reserve Bank.  Any local business can join forces with the library to present a Money Smart Week.  Here, the emphasis is on various aspects of financial plans or events that can save our customers money.  Examples include retirement planning, budgeting (adults, even children and teens), smart investing, Medicare and Social Security programs, credit card basics, and coupon and rebate workshops.  Other programs, such as Bunny Money and Piggy Bank Savings, are directed toward Money Smart Kids.  All programs are in conjunction with National Library Week in April.  In 2012, there were 250 libraries in 38 states that participated in Smart Money Week; the numbers and states are anticipated to double in 2013.  To participate, the library must register and sign up with ALA at www.moneysmartweek.org.  The website lists available programs and resources.  In addition, there are downloadable logos and promotional materials.  Your commitment is to hold a minimum of one program during that week and report on it to the ALA.  The only participating library in our state is Mississippi Gulf Coast Community College in Gautier, and the librarian, Angie Balius, deemed their programs overwhelming successes.  She had one event on financial management for faculty and another on handling money for students.  The program that interests me the most is Shred Day.  This involves having a commercial shredder, actually a shredding truck, in the library parking lot for one day.  Mr. Dowling said that in all cases to date, the shredding truck has been donated, and the payback is from other people seeing the logos on the truck and arranging rentals.  In some instances, the police department will have an escort for the truck when it moves to a new library location the next day.  Police and Fire Departments have been supportive.  This is a free service of the library in conjunction with ALA and National Library Week in support of Smart Money Week. I am interested in possibly providing a Shred Day at St. Martin Library.   Other libraries in our system may want to participate, and if so, I will be happy to do the legwork and also the necessary documentation for ALA.

d.   Technical Services: Woods

á      Discarding – Due to receipt of a multitude of Holiday materials and new items in the Technical Services Department, all discarding will resume in January 2013.  Please do not weed materials until further notice.  Feel free to contact me with any further questions or concerns.

4.    ANNOUNCEMENTS

á      Thanksgiving Holiday, November 22-24, 2012, Libraries Closed

á      Regional Board Meeting, November 27, 2012, 1:00 p.m. (PG)

á      Tech Team, November 29, 2012, 2:00 p.m. (PG)

á      ManagerŐs Christmas Meeting, December 12, 2012, 11:30 a.m.-2:30 p.m. (PG)

     5.    ADJOURNMENT – The meeting adjourned at 2:05 p.m.

 

Branch Managers went into eReader training after the all managerŐs meeting adjourned.