Unofficial Version not Yet Approved
by the Board
BOARD OF TRUSTEES
PRESENTATIONS:
á Bruce Grimes, Regional Board
Chairman, recognized Harry McDonald, Board Member, and presented him with a
certificate on being the first trustee in the state to complete the MLC Trustee
Academy.
á Rex Bridges, Public Relations,
presented and discussed the new JGRLS website and the use of goggle statistics
in tracking website use (copies on file)
CORRESPONDENCE:
á Copies of letters dated May 31,
2012, to the library system cities and counties from Carol Hewlett, Director
concerning contract renewal for FY2013.
á A copy of a letter dated June 4,
2012, to Ben Maples, library user, from Carol Hewlett, Director and Bruce
Grimes, JGRLS Board Chairman, thanking him for the project involving signage at
Lucedale-George County Library.
á A copy of a letter dated June 7,
2012, to Carol Hewlett, Director, from Sharman Smith, MLC Executive Director,
informing her of the E-Book LSTA Grant that was awarded in the amount of
$10,000.
á A copy of a letter dated June 8,
2012, to Carol Hewlett, Director, from Eddie Williams, Pascagoula City
Attorney, concerning the renewal of the JGRLS Contract.
á A copy of a letter dated June 14,
2012, to Kate Penrose, library user, from Alisa St. Amant, Assistant Director,
extending her ban from the library.
á A copy of a memo dated June 19,
2012, to Carol Hewlett, Director, from Jennifer Walker, MLC thanking her for the
letter written in support of MLCÕs application for a Laura Bush 21st
Century Librarian Grant award and that the application was funded.
á A copy of a letter dated June 19,
2012 to Carol Hewlett, Director, from Josh Eldridge, Jackson County
Comptroller, requesting the FY2013 budget by July 2, 2012.
FINANCES:
Docket
of Claims -This
report (copy on file) was previously distributed to members. Karen Wells,
Business Manager, submitted an addendum in the amount of $6,475.44 changing the
total of the June Docket of Claims to $101,474.53.
ÒTo
approve the June Docket of Claims in the amount of $94,999.09 and an addendum
in the amount of $6,475.44 totaling $101,474.53.Ó
VOTING
AYE: Albrycht, Grimes, Hinton, McDonald, Ogborn
VOTING NAY: None
State Aid Grant Program FY2013 (copy on file) - Karen Wells, Business Manager,
requested that the Board approve the following MLC State Aid Subgrants:
á
SPG13-18-0,
Personnel Incentive Grant Program: $246,625.28
á
SHG13-18-0,
Health Insurance Grant Program: $298,185.60
á
SLG13-18-0,
Life Insurance Grant Program: $4,501.44
MOTION: Grimes SECOND: Ogborn
ÒTo approve the Personnel Incentive
Grant in the amount of $246,625.28, the Health Insurance Grant in the amount of
$298,185.60 and the Life Insurance Grant in the amount of $4,501.44 from the
MLC State Aid Subgrant Agreement for FY2013.Ó
VOTING
NAY: None
FY2013 Proposed Budget: Jackson and George Counties (copy on
file) –
Carol Hewlett, Director, Karen Wells, Business Manager, and the Regional Board
Budget Committee (Grimes, Albrycht) previously mailed to members the proposed
Jackson County and George County FY2013 budgets for review and asked that the
board approve distribution to the two counties. Board members were encouraged
to talk with their supervisors concerning the proposed budgets.
MOTION: Ogborn SECOND:
McDonald
ÒTo approve the proposed FY2013
budgets for Jackson and George Counties and the distribution to both counties.Ó
VOTING AYE: Albrycht, Grimes,
Hinton, McDonald, Ogborn
VOTING NAY: None
CONSENT AGENDA: All
matters listed under Item 6, Consent Agenda (copies on file), are considered by
the Board to be routine and will be enacted in one motion. If discussion is desired, that item will
be removed from the Consent Agenda and considered separately. They include the
following:
o Minutes of the May 2012 Board
Meeting
o Assistant Director Report
o Financial Reports
o Statistical Reports
o Personnel Report
á New Hires:
Patrick
Marshall (LU Clerk I)
Gregory
Marshall (PG Custodian II)
á Hiring Pool:
Clerk:
Letha
Boulton-Wells
Ashley
Dunsford
Custodian:
Shamerial
Stoles
o Technology Services Report
o Technical Services Report
o Training and Staff Development
Report
o Computer Usage Report
o ILL (interlibrary loan) Library
Report
o Public Relations Report
o Youth Services Coordinator Report
MOTION: Grimes SECOND: Albrycht
ÒTo approve the consent agenda as
previously mailed to members.Ó
VOTING
AYE: Albrycht, Grimes, Hinton, McDonald, Ogborn
Karen
Wells departed at 1:45 p.m.
DIRECTORÕS REPORT:
Included in the DirectorÕs Report:
á Training Reports
o Gadgets in the Library Webinar, May
10 and 24, 2012 (Elston, Beatty)
o Create and Manage Your E-Bay and
Paypal Account Webinar, May 11, 2012 (Beatty, Howard, Neal)
o Facebook 101 Webinar, May 11, 2012
(Beatty)
o IPads and Other Electronic Gadgets
Webinar, May 15, 2012 (Beatty)
o RDA Toolkit Essentials Webinar, May
16, 2012 (Woods)
o Gadgets in the Library Webinar, May
17, 2012 (Woods)
o Re-inventing the Customer Centered
Library, May 18, 2012 (Read, Branning)
o TLC LS2 Circulation Training
Webinar, May 24, 2012 (Woods, Hinkel)
o Gadgets in the Library Part II
Webinar, May 24, 2012 (Woods)
o eBooks: A New Paradigm in Douglas County,
or a New Twist on the Past Webinar, June 12, 2012 (Agnelly, Franklin)
o Cataloging at the Crossroads
Webinar, June 13, 2012 (St. Amant)
o WhatÕs New in Audio Books Webinar,
June 13, 2012 (Barlow)
o Foundations of Interpersonal
Communication Webinar, June 19, 2012 (Woods, Rupp)
á Meeting Reports/Minutes
o Branch Manager Meeting Minutes, May
23, 2012 (Smith, L.)
o JGRLS Collection Development
Committee Meeting, May 30, 2012 (Smith, L.)
o Tech Team Meeting, May 31, 2012
(Elston)
o Public Library DirectorÕs Meeting,
June 7-8, 2012 (Beatty, St. Amant)
o ManagerÕs Meeting Minutes, June 14,
2012 (Hewlett)
á
Miscellaneous Reports and Items
o Copies of Newspaper articles and PR
Flyers (Bridges)
o Mississippi Public Library
Statistics, FY2011 (MLC)
o Book Review – Mississippi
Libraries (MLA Publication), St. Amant
Alisa St.
Amant, Assistant Director, discussed and answered Board questions on items
submitted under the DirectorÕs Report.
MOTION: Ogborn SECOND:
Albrycht
ÒTo
approve the attachments to the DirectorÕs Report as previously distributed to
members.Ó
VOTING AYE: Albrycht, Grimes,
Hinton, McDonald, Ogborn
OLD BUSINESS: Hiring Procedures and Policies –
There are no hiring procedures and/or policies to be distributed this month. We will continue to keep on the agenda
until completion of all new hiring procedures and policies.
Mississippi Public Library System Accreditation Program
(copy on file) –
Carol Hewlett, Director, previously distributed the completed form of the
Mississippi Public Library System Accreditation to be approved by the members
and submitted to MLC.
MOTION: Grimes SECOND:
Ogborn
ÒTo accept and approve the
Mississippi Public Library System Accreditation as distributed by Carol
Hewlett, Director.Ó
VOTING AYE: Albrycht, Grimes,
Hinton, McDonald, Ogborn
VOTING
NAY: None
eBooks (copy on file) - Alisa St. Amant, Assistant Director,
gave a power point presentation on Axis 360 eBooks that will go live for
library users on July 2, 2012. This will be a soft launch that will allow staff
to become familiar with the various e-reading devices compatible with Axis 360
and how they function. A full-scale
publicity campaign is planned for National Library Card Sign-up month in
September.
NEW BUSINESS: Nepotism Policy – Stacie
Zorn, Board Attorney, discussed aspects of the nepotism policy concerning Board
members and their relatives applying for positions in the library system. The personnel committee will be updating
the policy and will bring it to the members with other changes to the personnel
policy in a few months.
ANNOUNCEMENTS:
á
Wednesday,
July 4, 2012 Holiday, Library Closed.
á
ManagerÕs
Meeting, July 18, 2012, Pascagoula Public Library, 1:30 p.m.
á
Regional
Board Meeting, July 24, 2012, Pascagoula Public Library, 1:00 p.m.
ADJOURNMENT:
MOTION: Ogborn SECOND: Grimes
ÒThat the meeting be adjourned.Ó
VOTING
AYE: Albrycht, Grimes, Hinton, McDonald, Ogborn
Meeting adjourned at 2:30 p.m.