SPECIFIC POLICIES RELATING TO

VANCLEAVE PUBLIC LIBRARY MEETING ROOM

 

Approved by the JGRLS Board of Trustees on May 24, 2005

 

  1. The Vancleave Public Library operates its meeting room under policies established by the Jackson-George Regional Library System Board of Trustees. Groups using the meeting room agree to abide by these policies.
  2. The Library’s meeting room is available for use from 8 a.m. until midnight seven days a week.  The meeting room capacity for Vancleave Public Library is 100 persons standing and 80 persons seated. Library hours are 9 a.m. to 7 p.m. Monday through Thursday and 9 a.m. to 5 p.m. Friday and Saturday.
  3. The meeting room keys must be picked up and signed for by the applicant or a designated responsible party during regular Library hours and returned in the book drop immediately following the meeting or event. The Library is not responsible if the applicant, representatives or the organization fails to obtain the key prior to the meeting.
  4. The applicant will be responsible for discipline and reasonable care of the meeting room, kitchen and furnishings. The applicant will be financially responsible for any damage to the facilities, equipment or contents or for the theft of Library equipment or furnishings.
  5. Groups are responsible for arranging the meeting room as needed
  6. The Library will provide trash containers/trash bags in the kitchen area.  Groups using the kitchen will be responsible for the removal of all trash from the Library premises at the end of the meeting. If used, the kitchen must be thoroughly cleaned by the group before departing. 
  7. Food and supplies must be removed from the refrigerator or freezer. Any Items that are left will be discarded.
  8. Applicants are responsible for cleaning tables and chairs and damp mopping floors in meeting room and kitchen.
  9. When leaving, lights must be turned off and all outside doors locked.
  10. Parking in undesignated parking areas is prohibited and may result in towing at the owner’s expense.  Do not park on the grass.
  11. Reservations from groups are accepted for a period of one year for meetings beginning in September and ending in August. Reservations for single meetings are accepted at any time. Note: Only one (1) application is permitted for an individual or group per month for Fridays after 4:00 p.m., Saturdays and Sundays.

 

_________________________________         _______________________________________

Name of Organization                                      Signature of Applicant acknowledging all policies

 

________________________________

Date Signed

Retain one copy for your files and return one copy to the Vancleave Public Library

 

FOR LIBRARY USE:

 

Received by:___________________________________

 

Date:____________________