SPECIFIC POLICIES RELATING TO

OCEAN SPRINGS MUNICIPAL LIBRARY MEETING ROOM

 

Approved by the Ocean Springs Municipal Library Board of Trustees on June 13, 2005.

 

  1. The Ocean Springs Municipal Library operates its meeting rooms under policies established by the Jackson-George Regional Library System Board of Trustees. Groups using the meeting rooms agree to abide by these policies.
  2. The Ocean Springs Library has three public meeting rooms: the Meeting Room, the Conference Room and the Tutor Room. The Library’s Meeting Room (capacity of 75 adults) is available for use from 8 a.m. to midnight seven days a week. The Library’s Conference Room (capacity of 8-10 adults) and the Tutor Room (capacity of 4-6 adults) are available only when the Library is open. Library hours are 9 a.m. to 8 p.m. Monday through Thursday and 9 a.m. to 5 p.m. Friday and Saturday.
  3. The meeting room keys must be picked up and signed for by the applicant or a designated responsible party during regular Library hours and returned in the book drop immediately following the meeting or event. The Library is not responsible if the applicant, representatives or the organization fails to obtain the key prior to the meeting.
  4. The applicant will be responsible for discipline and reasonable care of the meeting room, kitchen area and furnishings. The applicant will be financially responsible for any damage to the facilities, equipment or contents or for the theft of Library equipment or furnishings.
  5. Groups are responsible for arranging the meeting room as needed.
  6. The Library will provide trash containers/trash bags in the kitchen area.  Groups using the kitchen area will be responsible for the removal of all trash from the Library premises at the end of the meeting.  If used, the kitchen area must be thoroughly cleaned by the group before departing.
  7. Reservations from groups are accepted for a period of one year for meetings beginning in September and ending in August.  Reservations for single meetings are accepted at any time.

 

____________________________________      __________________________________________

Name of Organization                                                       Signature of Applicant acknowledging all policies

 

________________________________

Date Signed

Retain one copy for your files and return one copy to the Ocean Springs Library

 

FOR LIBRARY USE:

 

Received by:___________________________________

 

 

Date:____________________